Know what you own
and who has it.

Track every tool and piece of equipment with a registry, QR labels, and a simple check-in/out log.

Scroll to explore features
Asset RegistryAvailable

Every tool,
accounted for.

A single registry for every tool, machine, and vehicle your business owns — with current status and assignment at a glance.

  • Register equipment, tools, and vehicles
  • Track status: in stock, checked out, in maintenance
  • See who has what and since when
  • Filter by type, location, or assignee
Set up your asset registry
workspaces.grydbase.com/torres-hvac/crm/assets
Asset Registry+ Add asset
Manifold Gauge Set
AST-004 · Tool
Checked Out
Mike R.
Refrigerant Recovery Unit
AST-007 · Equipment
In Stock
Vacuum Pump — 6 CFM
AST-011 · Equipment
Checked Out
Jake L.
Leak Detector (Ultrasonic)
AST-015 · Tool
In Stock
Service Van — F-150 #2
VEH-002 · Vehicle
In Use
Amy P.
QR & Barcode LabelsIn development

Find anything
in 10 seconds.

Print a QR label for any asset. Scan it with any phone to pull up the asset record, check it out, or log a note — instantly.

  • Print standard 2×1 inch labels on any label printer
  • Scan with any phone camera — no app required
  • Scan opens the asset record immediately
  • Works for tools, equipment, vehicles, and containers
Try QR labels
workspaces.grydbase.com/torres-hvac/crm/assets/AST-004/label
Print Label
Manifold Gauge Set
ID: AST-004
Torres HVAC Services
grydbase.com/a/AST-004
Label size
2" × 1" (standard)
Quantity
3 copies
Check-In / Check-OutIn development

Know who has what,
always.

Assign equipment to technicians by job or date. See a full checkout history so you always know where things are — and who's responsible.

  • One-tap check-out assigns the asset to a person
  • Tie checkout to a specific job for cost tracking
  • Set an expected return date with reminders
  • Full checkout history per asset and per employee
Track your equipment
workspaces.grydbase.com/torres-hvac/crm/assets/AST-007/checkout
Check Out Asset
Refrigerant Recovery Unit · AST-007
Assign to
Jake Lawson
Job (optional)
Select a job...
Expected return
May 15, 2025
Note (optional)
Add a note...

More in Asset & Inventory

Clearly labeled by current availability and launch stage.

Gear-Out ListsIn development

Build packing lists for specific job types — technicians load their van from a checklist.

Maintenance SchedulesRoadmap

Set recurring maintenance reminders for equipment that needs regular service.

Vehicle InventoryRoadmap

Track tools and stock loaded in each service vehicle separately.

NFC TagsRoadmap

Tap-to-scan NFC tags as an alternative to QR labels for high-use equipment.

Fleet GPSRoadmap

Real-time GPS tracking for vehicles integrated with the dispatch map.

Ready to get organized?

Start with a free evaluation workspace. No credit card required.